Location :
|
Kathmandu, NEPAL
|
Application Deadline :
|
25-Aug-18 (Midnight New York, USA)
|
Time left :
|
10d 15h 53m
|
Additional Category :
|
Sustainable Development and Poverty Reduction
|
Type of Contract :
|
Other
|
Post Level :
|
Other
|
Languages Required :
|
English
|
Starting Date :
(date when the selected candidate is expected to start) |
01-Oct-2018
|
Duration of Initial Contract
:
|
One year
initialy
|
Expected Duration of
Assignment :
|
5 yrs
|
Background
|
Nepal’s agriculture
shows weak growth rates with low productivity, coupled with a food trade
deficit and high malnutrition. This is associated with low marketed volumes
and farmers’ limited access to agriculture technology. Postharvest losses are
high, with careless crop handling and a lack of storage facilities.
Against this
backdrop, the project on value chain development of fruits and vegetables
focuses on increasing production, reducing postharvest losses and promoting
market linkages. Led by the Ministry of Agriculture and Livestock (MoAL),
Korea International Cooperation Agency (KOICA), and United Nations
Development Programme (UNDP), the 5-year project aims to increase incomes for
smallholder farmers growing fruits and vegetables. It targets two road
corridors (the B.P. and Arniko highway and the Kathmandu-Pokhara highway) in
provinces 3 and 4. About 10,000 farmers and 20 cooperatives will be
beneficiaries.
Management
arrangements:
The Administration
Assistant will work under the guidance and supervision of the National
Project Manager and the Administration and Finance Officer. S/he will work in
close collaboration with UNDP Nepal office, government partners, the donor
and other relevant stakeholders.
|
Duties and
Responsibilities
|
Under the direct
supervision and guidance of the Administration and Finance Officer, the
Administration Assistant will be responsible for general project
administration; management of day-to-day office activities; and liaison with
counterparts. S/he will provide comprehensive secretarial support to the
project senior staff, including drafting correspondence, taking of minutes,
arranging and organizing project events, making travel arrangements and
related tasks.
Duties
and Responsibilities:
·
Be responsible for
day-to-day project correspondence, information sharing, and filing ensuring
that appropriate follow-up actions are taken;
·
Day to day payments
with full compliance of relevant guideline and proper recording of
disbursement and all financial transactions;
·
Operation of
software and produce reports to assist to AFO;
·
Prepare project
inventory, update project files, dispatch letters, recording of incoming and
outgoing mails, and record of capital and non-expendable goods;
·
Proper recording,
marking and coding of fixed assets and also maintain records of office
supplies;
·
Ensure vehicle log
books are maintained properly;
·
Petty cash is
operated and handled smoothly;
·
Procurement of
office supplies and other expendable items in close coordination of AFO;
·
Maintain proper
records of staff leave, monthly timesheet, travel, consultants and other
stakeholders;
·
Maintain record of
donors, partners, stakeholders and others to ease for correspondence;
·
Maintenance of
office equipment, vehicles and other equipment;
·
Logistics support
for meetings, workshop, training and seminars;
·
Assist to Admin
& Finance Office in organizing administrative works smoothly;
·
Assist in
organizing field visits and travel.
Impact
of Function
·
Successful
management of the value chain development of fruits and vegetables project in
compliance with the Government of Nepal’s and UNDP’s rules and procedures.
|
Competencies
|
Corporate
Competencies:
·
Demonstrates
integrity by modelling the UN’s values and ethical standards;
·
Serves and promotes
the vision, mission, and strategic goals of UNDP;
·
Displays cultural,
gender, religion, race, nationality and age sensitivity and adaptability;
·
Good
inter-personal skills;
·
Clear and upfront
communication skills;
·
Treats all people
fairly without favouritism;
·
Collaborates
effectively in a team environment;
·
Organized and good
with following-up on pending issues; meets deadlines;
·
Promote learning
and knowledge management/sharing;
·
Focuses on
delivering results by taking calculated-risks and problem-solving approach;
·
Fair and
transparent decision making; regularly shares information with team members;
·
Actively works
towards continuing personal learning and development.
Functional
Competencies:
·
Demonstrate ability
to identify and anticipate bottlenecks, as well as seek guidance;
·
Ability to maintain
a high level of accuracy, confidentiality concerning financial and employee
files;
·
Ability to organize
and complete assignments within deadlines;
·
Integrity and
impartiality, ability to work with external partners e.g. supplier, vendors,
service providers;
·
Ability to convey
difficult issues and positions to senior officials proactively seek guidance
and make clear recommendations to line managers;
·
Dynamic
and results-oriented;
·
Strong verbal and
written skills; ability to draft short memos and conduct presentations;
·
Consistently
approaches work with energy and a positive, constructive attitude;
·
Remains calm, in
control and good humoured even under pressure;
·
Demonstrates
openness to change and ability to manage complexities; can multi task;
·
Willing to work
long hours;
·
Responds positively
to critical feedback and differing points of view;
·
Solicits feedback
from staff about the impact of his/her own behaviour highest standards of
integrity, discretion and loyalty.
|
Required Skills
and Experience
|
Education:
·
Intermediate level
in Business Administration or relevant field. Bachelor’s degree will be preferable.
Experience:
·
At least 5 years of
work experience in the relevant field;
·
Experience in
providing administrative support for the project implementation;
·
Prior work
experience in UNDP financed projects would be an asset.
Language
Requirement:
·
Fluency in spoken
and written Nepali and fluency in spoken and written in English would be
advantageous.
Other:
·
Good knowledge of
computer applications such as word, excel, and power point
|
UNDP
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.
|
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